PROJECT TITLE:

Digitalisation of the Certified Copies of Civil Registry Books – Phase III Linking the Certified Copy e-archive and the Central Civil Status Register of Kosovo

OVERALL OBJECTIVE:

Contribute towards enhancing the reliability of Kosovo’s civil status registration system in the framework of the 2011 Belgrade-Pristina Agreed Conclusions and of the Stabilisation and Association Agreement between the European Union and Kosovo

LOCATION:

Kosovo

SECTOR:

Digitalisation of Public Administration

DURATION:

32 months (02/12/2019 - 01/08/2022)

VALUE:

EUR 2 million

IMPLEMENTING AGENCY:

Danish Refugee Council, Kosovo Operation

PROJECT PURPOSE:

Contribute to the creation of a single, comprehensive upgraded system with civil status data in Kosovo

TARGET AREA:

Kosovo

BENEFICIARIES:

Civil Registration Agency of Kosovo Municipal Civil Status Offices

ACTIVITIES:

• Performing assessments/reviews of the relevant existing frameworks • Developing relevant operational procedures • Ensuring the availability of relevant IT software and hardware • Comparing all e-archive records to CCSR records in view to identify those pertaining to the same individual • Ensuring all e-archive metadata correspond exactly to those in the respective image • Creating electronic links among records pertaining to the same individual • Ensuring the ability by CRA personnel to utilise new tools • Ensuring access to the new system by MCSOs • Piloting implementation in one municipality • Ensuring full involvement of key CRA personnel in the piloting so as to enable them to replicate the exercise in all other Kosovo municipalities

RESULTS:

1. All e-archive and Central Civil Status Register (CCSR) records pertaining to the same individual are electronically linked 2. Municipal Civil Status Offices (MCSOs) can utilise data from the certified-copy e-archive in a coherent and consistent manner